Turn Meeting Recordings Into Structured Notes
Never watch a full meeting recording again. YouTLDR converts any meeting uploaded to YouTube into structured notes with action items, key decisions, and timestamped discussion points so your team stays aligned without rewatching hours of video.
Convert a Meeting Recording NowThe Meeting Recording Problem
The shift to remote and hybrid work has made meeting recordings ubiquitous, but the volume of recorded video far exceeds anyone’s capacity to review it. The result is a growing backlog of unwatched recordings and lost institutional knowledge.
- Meeting overload: Knowledge workers attend an average of 15+ meetings per week, with many organizations reporting a 70% increase in meetings since 2020.
- Recordings pile up unwatched: Studies show that fewer than 10% of meeting recordings are ever rewatched in full. The rest sit in cloud storage, inaccessible and unsearchable.
- Decisions get lost: When meeting notes are taken manually, an estimated 40% of action items and decisions are missed or recorded inaccurately.
- No searchable record: Video recordings cannot be searched by keyword. Without a transcript or summary, finding a specific decision in a 90-minute recording means scrubbing through the entire video.
“We record every meeting but nobody watches them. YouTLDR turned our recording archive into a searchable knowledge base overnight.”
How YouTLDR Converts Meetings to Notes
YouTLDR transforms any meeting recording on YouTube into professional, structured meeting notes through a simple five-step process:
- Upload or paste the YouTube URL — If your meeting is already on YouTube, paste the URL directly. You can also use YouTLDR’s upload feature to transcribe recordings stored locally.
- AI transcription — YouTLDR fetches the full transcript of the meeting in 125+ languages, preserving speaker labels where the source video includes them.
- Structured summary with decisions and action items — The AI identifies and organizes the content into an executive summary, key decisions, action items, and discussion topics.
- Export as a document — Download your meeting notes as formatted text or convert them into a blog-style recap, ready to paste into Notion, Confluence, or email.
- Searchable transcript archive — The full transcript becomes a searchable reference so you can find any topic, quote, or decision from past meetings instantly.
“I missed a client call and had meeting notes in my inbox 2 minutes after my colleague shared the YouTube link. Game changer.”
What Your Meeting Notes Include
YouTLDR generates comprehensive meeting notes structured for immediate use by your team. Every output is designed to replace the need to watch the recording:
Executive Summary
A concise overview of what was discussed, suitable for stakeholders who need the high-level picture without reading the full notes.
Key Decisions
Every decision made during the meeting, extracted and listed clearly so nothing falls through the cracks between meetings.
Action Items with Owners
Tasks and next steps identified during the meeting, attributed to speakers where the transcript includes speaker labels.
Discussion Topics by Timestamp
A topic-by-topic breakdown with clickable timestamps so you can jump to the exact moment a subject was discussed.
Follow-up Questions
Open questions and unresolved topics flagged by the AI, helping your team prepare the agenda for the next meeting.
Best Practices for Meeting Recordings
To get the most out of AI-generated meeting notes, follow these best practices when recording and processing your meetings:
- Audio quality matters: Use a dedicated microphone or headset. Background noise and low-quality audio reduce transcript accuracy. Meetings recorded with clear audio produce summaries that are up to 35% more detailed.
- Recording setup: Enable speaker identification in your video conferencing tool when possible. Platforms like Zoom and Google Meet can embed speaker labels in captions, which YouTLDR uses to attribute statements.
- When to use YouTLDR vs. dedicated meeting tools: YouTLDR is ideal for meetings already on YouTube, recorded webinars, and archived recordings. For live meeting transcription with real-time features, a dedicated meeting assistant may complement YouTLDR for your workflow.
- Integration with project management: Copy action items directly from YouTLDR notes into Jira, Asana, Linear, or your preferred project management tool. The structured format makes this a simple copy-paste operation.
“Our team saves over 10 hours per week by running all recorded meetings through YouTLDR instead of writing notes manually.”
Frequently Asked Questions
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Last updated: February 2026